Tanglewood Homeowner Association of Sebring, Inc.
Sebring, FL 33872
Board of Directors Meeting Minutes for April 16, 2014
The Board of Directors meeting was called to order by Don Toth at 10:00 A.M. in the Tanglewood rec hall bingo area. Don Toth led the Pledge of Allegiances to the flag.
Estimated number of residents in attendance was 194.
To reaffirm the HOA purpose, Don Toth read the HOA’s “Mission Statement.” In addition, all residents are welcome to the meeting whether they are paid or unpaid members of the HOA.
Roll call was taken by Merritt Wiley. Present: Don Toth, Jack Nelson, Bob Cartwright, Charlie Coupe, Nancy Gallagher, Merritt Wiley, George Weyrauch and Jerry Callen. All board members were present for the meeting. Don announced we have a quorum.
Don Toth asked for a motion to accept the minutes from the March 26, 2014 HOA Board meeting. George Weyrauch made a motion to accept the minutes as written; it was seconded by Jerry Callen and passed by all Board members.
President’s report: Don Toth announced we have not received a reply to the Outback lease issue letter that was sent to Hometown America. We are also trying to setup a meeting with Gena Paugh Regional Manager to further discuss the Outback leases. We also received the audit report from Jeff Donde and the treasurer will read this report.
Vice President’s report: Jack Nelson had nothing to report.
Secretary’s report: Merritt Wiley presented there is a possibility of someone hacking our web site. We use Godaddy as our web site provider and they offer a continuous web site scanning capability for $100.00 per year to prevent someone from hacking our web site. Merritt Wiley asked for approval from the board to purchase this capability from Godaddy. Jack Nelson made a motion to purchase the web site protection from Godaddy; it was seconded by Jerry Callen and passed by all Board members.
Treasurer’s report: Bob Cartwright gave the treasurer’s report for the month of March. Beginning balance for March 1, 2014 was $13,193.48. Deposits made were $180.00 with total expenses of $2,691.05. Ending balance as of March 31, 2014 was $10,682.43. When Grand Prix Services submitted their invoice for our D & O liability insurance renewal, it was paid as received. We have since received another invoice requesting an additional $115.14 because of an error made in the original invoice. This additional cost will be paid. He continued with reading the audit report from Jeff Donde. The audit was from the day of inception of the HOA thru and including December 31, 2013. Mr. Donde found no material discrepancies and all records are in excellent order. Continuing in this report were recommendations that we use the dues paying residents house number to identify the deposit. Any check written in excess of $250.00 either be approved by two board members or signed by two board members. It was discussed and all board members agreed the Present and Secretary must sign checks in excess of $250.00. These changes were agreed on by all board members. The report all so recommended that we not use our credit card but all board members did not agree with this recommendation and will continue to use the credit card for purchases. Bob Cartwright asked the board for approval to pay Jeff Donde $350.00 for the audit report. Jack Nelson made a motion that all checks in excess of $250.00 be signed by the President and Secretary and to pay the audit invoice from Jeff Donde for $350.00; it was seconded by Merritt Wiley and passed by all Board members.
Other Board Member reports: No other reports were given by Board members.
Don Toth asked for a motion to accept all officer reports. George Weyrauch made the motion to accept all officer reports; it was seconded by Jerry Callen and passed by all Board members.
Don Toth asked for committee reports:
Property rents committee: There was nothing to report at this time.
Amenities committee: Charlie Coupe reported on the boil water warning issue from March 14, 2014. Late in the day when he received notice of the boiling water notice, he emailed 850 residents along with hand delivering a notice to the remaining 250 residents of the boil water warning. Because this was not an instantaneous warning from Sun N Lakes, he wrote a letter to them explaining the lack in time of the warning. In their reply, they explained that the Tanglewood office was called put no one answered and they send out an email to all residents they have in their data base. They went on to say they do not have the capability to do a reverse 911 call. There was a letter to the county officials explaining the issue but have not received any reply. The lack of an adequate warning system will be pursued further by this committee. Jack Nelson volunteered to attend a Sun N Lake commissioners meeting to further discuss this issue. Charlie Coupe noted he and his committee had met with Rick Sellers on April 9 with their scheduled review of all items. He then read his report from the Amenities Committee covering the appearance of the park. In addition, HTA has contracted with a company to fix the rattling road grates, repair cracked tiles in the pool, contracted with a company to fix the pot holes throughout the park, and repair broken machines in the fitness room. A copy of his report is posted on the HOA bulletin board.
Resales and rentals committee: Jerry Callen: no report at this time. Don Toth reported the sales method of Four Star is out of control and changes are presently being developed to hopefully change this situation.
Acquisitions committee: Don Toth reported we have met with Marty Pozgay President of Florida Community Service Group and have since received a “Current Park Value Worksheet”.
Marty Pozgay has suggested we submit an offer to HTA so that if the property ever comes up for sale we will be prepared. He is providing us with the necessary paperwork to initiate this. We will have our attorney approve this before submitting to HTA.
Suggestions and Comments committee: George Weyrauch reported to save time, the Suggestions and Comments and the Amenities committee meet with Rick Sellers at the same time. Janet Peterson then gave her report. She noted the Suggestions and Comments forms are in a holder mounted on the back wall of the bingo area. When filling out the Suggestions and Comments form please print or write clearly. During the last month they have received and logged in seventeen forms. Their last committee meeting for this winter season was April 1. During the summer season, the committee will continue to pick up forms, record them and discuss the various issues with the park manager. She then discussed the latest issues that were added to their data sheet. Please note this information is posted on the HOA bulletin board in the back of the bingo room.
Safety committee: Jack Nelson had nothing to report.
Outside vendors committee: Jerry Callen reported the committee has developed a guide line on how to choose a vendor. It has been posted on our web site.
Elections committee: Merritt Wiley had nothing to report.
Statutory Committee: Don Toth had nothing to report.
Communications committee: Charlie Coupe had nothing to report.
Committee report acceptance: George Weyrauch made a motion to accept the committee reports, seconded by Bob Cartwright and passed by all Board members.
Unfinished business: No unfinished business.
New business: There was no new business
Old business: There was no old business.
Don Toth asked for a motion to close the meeting at 11:10 A.M. Jack Nelson made a motion to close the meeting; it was seconded by Merritt Wiley and passed by all Board members.
Don Toth asked for comments and discussion from non-director members of the association.
Merritt Wiley – as its Secretary