Tanglewood Homeowner Association of Sebring, Inc.
Sebring, FL 33872
Board of Directors Meeting Minutes for November 19, 2014
The Board of Directors meeting was called to order by Don Toth at 10:00 A.M. in the Tanglewood rec hall bingo area. Don Toth led the Pledge of Allegiances to the flag.
Estimated number of residents in attendance was 191.
To reaffirm the HOA purpose, Don Toth read the HOA’s “Mission Statement.” In addition, all residents are welcome to the meeting whether they are paid or unpaid members of the HOA.
Roll call was taken by Merritt Wiley. Present: Don Toth, Jack Nelson, Bob Cartwright, Charlie Coupe, Nancy Gallagher, Merritt Wiley and Jerry Callen. All board members were present for the meeting. Don announced we have a quorum.
Don Toth asked for a motion to accept the minutes from the October 15, 2014 HOA Board meeting. Jerry Callen made a motion to accept the minutes as written; it was seconded by Charlie Coupe and passed by all Board members.
President’s report: Don Toth announced we had a meeting with Gena Paugh HTA Regional Manager on November 11, 2014 with reference to our list of forty items that was submitted to corporate. We were assured that some of the items have been taken care of and working on the remaining items. Tammy Martin is our current manager and will be so until they make a final decision on the manager position.
Vice President’s report: Jack Nelson had nothing to report.
Secretary’s report: Merritt Wiley had nothing to report.
Treasurer’s report: Bob Cartwright gave the treasurer’s report for the month of October. Beginning balance for October 1, 2014 was $9,740.49. Deposits made were $100.00 with total expenses of $123.00. Ending balance as of October 31, 2014 was $9,717.49.
Other Board Member reports: No other reports were given by Board members.
Don Toth asked for a motion to accept all officer reports. Jack Nelson made the motion to accept all officer reports; it was seconded by Jerry Callen and passed by all Board members.
Don Toth asked for committee reports:
Property rents committee: There was nothing to report at this time.
Amenities committee: Charlie Coupe reported it is not the HOA’s responsibility to monitor resident’s homes but HTA. If you see a resident that is in violation the HTA rules, please fill out a suggestions and comments form and place in the HOA mail box in the Clubhouse. During the meeting on November 14, 2014 with the park manager, new items were added to the current list of items that need attention. The Amenities Committee has four volunteers who monitor all common grounds, buildings, ponds, trees and bushes monthly. This data is put into a tracking system where we present the findings to management monthly for review, planning and action.
Resales and rentals committee: Jerry Callen reported – in October of 2013 there were 4 units sold with an average selling price of $46,725.00.00. In October of 2014 there were 13 units sold with an average selling price of $32,414.00. In 2013 year to date there were 70 homes sold and in 2014 year to date there were 89 homes sold. The average selling price in 2013 YTD was $31,668.00 and the average selling price in 2014 YTD was $33,721.00. Traffic is increasing due to increased advertising and home pricing/value is continuing to increase with mandatory NADA market analysis. Four Star is holding open houses every weekend.
Acquisitions committee: Don Toth reported we have not received a reply to purchase the park from HTA and does not expect to receive one..
Suggestions and Comments committee: This was included in Charlie Coupe’s amenities report.
Safety committee: Jack Nelson report people walking at night should wear light colored clothes and carry a light to be seen by cars and golf carts.
Outside vendors committee: The committee asked before you choose an outside vendor, consult our web site for guidance and be sure they are licensed and insured.
Nominations and Elections committee: Merritt Wiley reported nominations for the February 18, 2015 elections are open. Your 2015 dues must be paid before you can be nominated and if you so choose can nominate yourself. There are nine seats to be filled for the Board of Directors in the 2015 elections. Nomination forms are located in the forms rack to the right of Tanglewood HOA bulletin board at the back of the Clubhouse bingo area. Deposit your nomination form in the HOA mail box adjacent to the forms rack. Nominations will be closed at our regular HOA meeting January 21, 2015. The record date for this election is January 31, 2015. Dues must be paid and recorded in our Treasurer’s data base by this record date. If not, the household is not eligible to receive a ballot and vote. There will be only one ballot issued per eligible household. There will be no write-ins on the ballot. On voting day, there will be a short Board of Directors meeting at 9:45 AM to close the HOA books. Voting will begin at 10:00 AM and end at 12:00 noon. At the close of voting, ballots will be counted and the nine nominees with the most votes will be the new Board of Directors. The new Board of Directors will then hold a closed meeting to choose the President, Vice President, Secretary and Treasurer. The results of the election will be posted on the HOA bulletin board and web site. Reminders and further information will be forth coming.
Statutory Committee: Don Toth had nothing to report.
Communications committee: Charlie Coupe had nothing to report.
Committee report acceptance: Jack Nelson made a motion to accept the committee reports, seconded by Jerry Callen and passed by all Board members.
Unfinished business: No unfinished business.
New business: Judith Eckstein and Janet Peterson submitted their resumes to fill two interim positions on the Board of Directors. Nancy Gallagher made a motion to have Judith Eckstein and Janet Peterson fill two interim positions; it was seconded by Jerry Callen and passed by all Board members.
Nancy Gallagher proposed an amendment to the By-Laws Article 7 Section 2 next to the last sentence that reads “At such election the members shall cast one vote per each vacancy”. Change it to read “At such election the members may cast up to one vote per each vacancy”. It was discussed with all Board members in agreement. Jerry Callen made a motion to accept the changes to the By-Laws; it was seconded by Charlie Coupe and passed by all Board members.
Old business: There was no old business.
Don Toth asked for a motion to close the meeting at 10:35 A.M. Jack Nelson made a motion to close the meeting; it was seconded by Bob Cartwright and passed by all Board members.
Don Toth asked for comments and discussion from non-director members of the association.
Merritt Wiley – as its Secretary