Tanglewood Homeowner Association of Sebring, Inc.
Sebring, FL 33872
Board of Directors Meeting Minutes for February 18, 2015
The Board of Directors meeting was called to order by Don Toth at 10:00 A.M. in the Tanglewood rec hall bingo area. Don Toth led the Pledge of Allegiance to the flag. Estimated number of residents in attendance was 120. To reaffirm the HOA purpose, Don Toth read the HOA’s “Mission Statement.” In addition, all residents are welcome to the meeting whether they are paid or unpaid members of the HOA.
Roll call was taken by Nancy Gallagher: Don Toth, Jack Nelson, Bob Cartwright, Charlie Coupe, Merritt Wiley, Judith Eckstein were present, Janet Peterson was excused, and Don declared a quorum was present.
Minutes from the January 21, 2015 meeting and the Organization Meeting held January 29, 2015 were read and accepted as written.
President’s report: Don Toth – no report.
Vice President’s report: Merritt Wiley had no report.
Secretary’s report: Nancy Gallagher had nothing to report, but requested $61.25 to pay the Association’s Annual Report due to the State of Florida, which request was approved.
Treasurer’s report: Bob Cartwright gave the treasurer’s report for the month of January, 2015. Beginning balance for January 1, 2015 was $15,545.19. Total deposits made were $ 720.00 and total expenses were $1,536.26. Ending balance as of January 31, 2015 was $14,728.93. The taxes have been done, but no audit will be done this year. The average number of paid members 34%. Bob asked that all dues be paid using the Official Membership form. Please be sure that all information is provided: complete Northern address/phone number, if applicable, complete local address/phone numbers, and e-mail address. The forms are available on the web-site and in the HOA Center in the clubhouse.
Other Board Member reports: No other reports were given by Board members.
Don Toth asked for a motion to accept all officer reports. Merritt Wiley made the motion to accept all officer reports; it was seconded by Jack Nelson and passed by all Board members.
COMMITTEE REPORTS: Don Toth asked for committee reports:
Acquisitions committee: Don Toth had nothing to report.
Amenities committee: Charlie Coupe reported the Amenities Committee is continuing to monitor the amenities throughout the park. Monthly meetings are being held with the park manager to discuss what has been accomplished and what new items have been added to the list that require attention. His report included items that have been completed, items under contract, capital expenses that have been approved and those pending approval. The report is posted on the HOA bulletin board.
Communications committee: Charlie Coupe had nothing to report, but was asked to attach a membership form to all e-mails that are sent to the residents.
Comments & Suggestions committee: Director Judith Eckstein presented the report in Janet Peterson’s absence. Comment/suggestions have been received and recorded and will be discussed at the next meeting with management. Please note names and personal information is kept confidential.
Don commented that many of the items the Amenities and Comments & Suggestions committees follow are maintenance items that are the responsibility of Management. It is not the job of the Board or our Membership committees to police the park and report maintenance short comings to Management. The responsibility for policing maintenance is the responsibility of Management and should be done and followed though by members of the Hometown America staff.
Property rents committee: There is nothing to report at this time.
Re-sales and rentals committee: Judith Eckstein reported the following information – in January of 2014 there were 8 units sold with an average selling price of $35,913.00. In January of 2015 there were only 3 units sold with an average selling price of $30,267.00. There was a decrease in the number of units sold and total selling price in 2015 over the same period in 2014. January weather caused slow activity and sales for February are expected to be better.
Don informed the Board of a letter received from a resident who reported that the sales staff placed an Open House sign on his front lawn without his knowledge or permission. His house is not for sale, and the resident removed the sign. Our Prospectus describes the lot as measured from the edge of the pavement at the street to the rear lot line. The sales person will be informed that the first five feet of the lot may not be used by HTA without the permission of the resident.
Safety committee: No report.
Statutory Committee: Don Toth had nothing to report. The committee will become active in the Fall.
Nominations and Elections committee: There was nothing to report at this time.
All committee reports were accepted and passed by all Board members.
Unfinished business: No unfinished business
Old business: No old business.
Don Toth asked for a motion to adjourn the meeting. Judith Eckstein made a motion to close the meeting.
At this time, Don Toth asked for comments and discussion from non-director members of the Association.
Nancy Gallagher, Secretary