07 October 21, 2015

TANGLEWOOD HOMEOWNERS ASSOCIATION OF SEBRING, INC.

BOARD OF DIRECTORS MEETING

Date: October 21, 2015

The monthly meeting of the Board of Directors was called to order by Don Toth at 7:00 P.M. in the Tanglewood rec hall, bingo area. Estimated number of residents in attendance was 254. Don Toth led the Pledge of Allegiance to the flag. To reaffirm the HOA purpose, Don Toth read the HOA’s “Mission Statement”, and reminded the assembly that all residents are welcome to the meeting. Roll call was taken by Nancy Gallagher. Present: Don Toth, Jack Nelson, Bob Cartwright, Charlie Coupe, Judith Eckstein and Nancy Gallagher. Merritt Wiley and Janet Peterson were absent. Don announced the presence of a quorum.
Don Toth asked for a motion to accept the minutes from the May 20, 2015 HOA Board meeting. Jack Nelson made a motion to accept the minutes as written which was seconded by Judith Eckstein and passed by all Board members.
OFFICER REPORTS
President’s report: Don Toth
Don reported that we are gathering information regarding the recent rental increase letter everyone received. We have drafted a letter to Hometown America requesting a Statutory Meeting pursuant to Chapter 723.037 of the Florida Statutes, and we have also been in touch with our attorney.
Secretary’s report: Nancy Gallagher had nothing to report.
Treasurer’s report: Bob Cartwright reported that the beginning balance at May 1 was $13,085.28, total expenses were $370.00 and deposits $640.00 for an ending balance at September 30, 2015 of $13,355.28.
There were no other Officer reports, and a motion to accept all reports was passed by all Board Members.
COMMITTEE REPORTS
Don Toth asked for committee reports:
Acquisition: No report.
Amenities: Charlie Coupe reported the Amenities Committee is continuing to monitor the amenities thru out the park. Monthly meetings are being held with the park manager to discuss what has been accomplished and what new items have been added to the list that requires attention. His report was recited to the membership which included items that have been completed, items under contract, capital expenses that have been approved and pending capital expenses. This report is posted on the HOA bulletin board and the Association’s web site.
The summer volunteer monitors, Kathy Keller, Debbie Stewart and Kelly Case, have done a great job keeping the process up to date in the absence of the regular team. No smoking zones have been created around the swimming pool and in areas outside the clubhouse. Pickle ball courts have been resurfaced and security cameras installed at both gates. Storm drain inspections are being scheduled throughout the park and items submitted for the 2016 budget include Bayside entrance repaving, RV storage upgrade and a Pickle ball 4 court expansion.
Communications: Charlie Coupe reminded residents that when they get an e-mail from Tammy Martin, the park manager, it has been cleared by the HOA board to be sent via the HOA resident e-mail data base. This allows Tammy to get important messages out immediately especially those related to health and safety issues. Please be certain to notify us of any change to your e-mail address.
Comments and Suggestions: Judith Eckstein presented the report in Janet Peterson’s absence, updating the status of Items in progress. Judith reminded members that the preprinted form must be fully completed. All personal information, including names, addresses and phone numbers, is kept confidential, but this information is essential so that committee members can contact the resident in pursuit of solving the problem. Without proper contact information, the comment/suggestion cannot be processed.
Re- sales and Rentals committee: Judith Eckstein reported on home sales. By the end of May, 2015, 51 homes were sold year-to-date. The average list price was $47,099, and average sale price $38,462. At the end of September, the year-to-date number of homes sold was 76, and the average list price was $54,950 and the average sale price $36,603.
Safety committee: Jack Nelson reminded the members that this committee only covers the general park area and not any of the home sites.
Statutory Committee: Don Toth, as chairman of the committee, appointed the following directors to serve on the committee for the 2015/2016 rental year: Jack Nelson, Merritt Wiley, Bob Cartwright and Nancy Gallagher. Alternates are Charlie Coupe, Judith Eckstein and Janet Peterson. All appointees accepted.
Don asked for a motion to accept the committee reports which was made by Jack Nelson, seconded by Bob Cartwright and passed by all Board members.
There was no NEW BUSINESS, UNFINISHED BUSINESS, or OLD BUSINESS:
Don Toth asked for a motion to adjourn the meeting at 8:00 P.M. Jack Nelson made a motion to adjourn the meeting; it was seconded by Judith Eckstein and passed by all Board members.
Don Toth asked for comments and discussion from non-director members of the association present at the meeting.
Respectfully submitted
Nancy Gallagher, Secretary