TANGLEWOOD HOMEOWNERS ASSOCIATION OF SEBRING, INC.
BOARD OF DIRECTORS MONTHLY MEETING MINUTES
MAY 16, 2018
The BOD meeting was called to order by Don Toth at 7:00 p.m. in the Tanglewood Club House/Bingo area. The meeting opened with the Pledge of Allegiance. Estimated number of residents in attendance was 85. The Mission Statement was read. In addition, all residents are welcome to attend the HOA monthly meetings, whether a current paid member or non-member.
Roll Call was taken by the secretary, Donna Scorse. Those in attendance: Don Toth, Jack Nelson, Merritt Wiley, Charlie Coupe, Judith Eckstein, Bob Sisson, Donna Scorse. The following board members had excused absences: Bob Cartwright, Janet Peterson, Tom Guinther, Jeff Donde. There was a legal quorum.
Secretary minutes from April’s BOD meeting were sent out to all board members ahead of May’s meeting for review. A motion to approve without changes: Judith Eckstein, support from Charlie Coupe. Unanimous voice approval.
PRESIDENT’S REPORT: DON TOTH
Our pending law suit against HTA commenced in April. The HOA attorney will need time to draft all legal documents.
Gena Paugh from HTA took issue with our “list of accomplishments”. A meeting was requested by Gena to address her concerns. The board members, Don Toth and Jack Nelson represented the HOA. Ms. Paugh stated that there were completed areas of concern addressed by the HOA, in the “list of accomplishments” that were undertaken by HTA with no assistance from the HOA. It was brought to her attention that the HOA was responsible for bringing to HTA’s attention the issues that were in question. After discussion it was agreed that the HOA would not need to recant or negate their information.
It was reported that board member, Tom Guinther, remains hospitalized.
President, Don Toth, stated that in discussion with HTA they would not commit to a time frame for resurfacing the roads. It was stated that a contract is in place for the wrapping of pipes and surface patching. Work to commence in August and be completed in December.
EXECUTIVE VICE PRESIDENT REPORT: JACK NELSON
A report was given by Jack on the current gate system. There is dissent with the current system. Residents of the community are not cooperating and not following the rules of the gate system. Residents are allowing cars to pass through without properly entering.
It was stated in writing by Ms. Paugh that they would consider the gate project for 2019. She elaborated that the gate system is currently operational and HTA does not feel it is currently the best use of $24,000 to reconfigure the existing gate system.
Jack stated that we are a limited access park.
STATUTORY COMMITTEE REPORT: TOM GUINTHER
No report from the statutory committee. Mr. Guinther remains hospitalized.
VICE PRESIDENT REPORT: MERRITT WILEY
No report from Mr. Wiley.
TREASURER’S REPORT: DON TOTH
The treasurer and assistant treasurer were unavailable with excused absences. Don Toth provided the following information:
Balance of 3/31/18 $17,775.02
Deposits for April: 1,900.00
BALANCE of 4/30/18 19,327.21
SECRETARY REPORT: DONNA SCORSE
No report from Ms. Scorse
AMENITIES: CHARLIE COUPE
COMMUNICATION COMMITTEE: CHARLIE COUPE
HTA will only report on projects that have been completed. The HOA is unable to track projects because of this change in policy by HTA.
Projects completed by HTA: 150 new chairs for the community and craft rooms. New furniture for the veranda at the Club House. New truck purchased for the maintenance department in HTA. The purchase of additional Acoustiblok fencing for the Pickleball courts – received but not installed. New furniture in place for the veranda area at the Clubhouse.
Projects not completed: Interior painting for the lobby, community room and craft room. New custom shades for the clubhouse. Security cameras not installed for the maintenance shop, fitness center, clubhouse and business office. Walkway through Tanglewood Circle. New washers and dryers for the Outback laundromat. Concrete pads in the Outback. An upgrade video system in the clubhouse. Clubhouse kitchen update with a dish sanitizer, resurface counter tops and new flooring.
SALE OF NEW HOMES AND COMMENTS AND SUGGESTIONS: JUDITH ECKSTEIN
There were 22 homes that sold in the month of April. HTA sold 13 with an average sale price of $41,500. Four Star sold 5 homes in the month of April for an average sale price of $44,700. Florida Mobile sold 4 homes in the month of April for an average sale price of $55,800.
Ms. Eckstein filled in for Janet Peterson for Comments and Suggestions. Numbers from #1837 through #1841 were addressed between the HOA and HTA. Responses were adequately addressed by Ms. Tammy Martin from HTA. Data sheets with HTA responses have been placed within the HOA cabinet for perusal by all Tanglewood residents.
Thirty-six (36) signatures were obtained by members of the Pickleball Committee/players. They are not in favor of further placement for Acoustiblok fencing around the courts. Spectators will not be able to see the courts and it will prevent adequate ventilation. Tammy Martin will place the installation on hold pending further research.
JACK NELSON – spoke to the new phone system. The new gate phone system should be operational within the next few weeks. You will still be able to use “land lines”.
BOARD MEMBER: BOB SISSON
Bob addressed the generalities of the pending law suit. He was present at the last meeting with the HOA attorney. It was mentioned that two case law suits were identified within the State of Florida depicting similar issues with mobile home communities lot rent increases. These cases were won in court and may be used in identifying parameters for our pending law suit. He further addressed resident concerns that if we file a lawsuit can HTA stop further work within the community. HTA may not want adverse or bad publicity and if work is to be halted and/or minimized it would only enhance our lawsuit.
NEW BUSINESS: There was no new business.
OLD BUSINESSE: Don Toth mentioned that at last months meeting it was voted that the HOA would continue with monthly summer meetings. It was noted that resident summer attendance would likely be down and that there may not be a quorum; but it is imperative that the HOA continue to provide monthly communication to the residents.
MOTION TO ADJOURN: Jack Nelson; support by Donna Scorse