Tanglewood Homeowner Association of Sebring, Inc.
Sebring, FL 33872
Board of Directors Meeting Minutes for December 19, 2012
Meeting was called to order by Don Toth at 10:00 A.M. in the Tanglewood rec hall bingo area. Don Toth led the Pledge of Allegiances to the flag.
Roll call was taken by Merritt Wiley.
Present: Don Toth, Gladys Nealon, Merritt Wiley, George Weyrauch, Garland Wampler, Bob Cartwright, Jack Nelson, Jim Child and Bill Evans.
Estimated number of residents in attendance was 291.
To reaffirm the HOA purpose, Don Toth read the HOA’s “Mission Statement.” In addition, all residents are welcome to the meeting whether they are paid or unpaid members of the HOA.
Board members acknowledged receipt of the secretary’s minutes from the November 21, 2012 board meeting. Don Toth ask for a motion to accept the November 21, 2012 HOA meeting minutes. George Weyrauch made a motion to accept the minutes; it was seconded by Bob Evans and passed by all Board members.
President’s report: Don Toth had no Presidents report but would report on the status of the Statutory Committee later in the meeting.
Secretary’s report: Merritt Wiley gave an over view of the HOA / Park Management meeting held on December 18, 2012. Items listed in the Amenities Report dated June 13, 2012 were presented and discussed. Robert Lethbridge reported he has not received any information from corporate if park improvement items have been approved in the 2013 budget. Approval or disapproval of the 2013 budget will be received sometime between Jan. 1 and the 15th. Asked why the shrubs have not been trimmed, said the grounds crew had spent 2 months trimming the palm trees and didn’t have the man power to preform both task. Discussed pool edge safety issue. Park was waiting for edge tile material to make repairs. Jack Nelson brought to the attention of Robert Lethbridge the home in Dream Catcher that had painted their roof with white sealing paint. Robert could not give an explanation as to why this was done or if it was within the parameters of our Prospectus. Robert Lethbridge asked that we bring to the attention of residents the problems he had last summer with yards not being taken care of. Said he had to call numerous residents about the problem. Jim Child asked, why is the HTA white truck filled with garbage parked in front of the rec hall all weekend long? Robert said he would see what could be done to remove the truck in a timely manner.
Treasurer’s report: Bob Cartwright gave the treasurer’s report. Beginning balance for November 1, 2012 was $6,140.23. Deposits made were $2,480.00 and expenses were $244.71. Ending balance as of November 30, 2012 is $8,375.52. Bob also reported as of November 18, 2012 there are 392 paid members with 29% being new members. Last year we had 500 paid members. George Weyrauch made a motion to accept the Treasurer’s report, seconded by Garland Wampler and passed by the Board.
Vice Presidents report: Jim Child reported when “Comments and Suggestions” document is received, they are logged in, numbered, copied and given to park management for their action. If the question or comment is direct to the board then it is reviewed by the board and answered accordingly. Park management will email Jim Child and Merritt Wiley when an issue has been resolved. The list of active “Comments and Suggestions” report will be posted on the bulletin board starting January 2013.
Other board members reports:
Jack Nelson reported on the recommendation from our lawyer, that the HOA not be involved with neighborhood watch. Because of this recommendation, Jack removed all people on the Security Committee and thanked them for the services. Jack further discussed security in the park and requested all residents call 911 if they see something suspicious.
George Weyrauch thanked all rent committee members for their help with obtaining signatures for the “Statement of Dispute” required for mediation.
Garland Wampler reported he talked to John Terser of JTL about how is market rents established? John said it was not based on park comparisons. It was based on whatever a park wants to charge.
Gladys Nealon and Bill Evans had nothing to report.
Don Toth asked for a motion to disband the Security Committee. Jack Nelson made the motion to disband the Security Committee; Gladys Nealon seconded the motion and passed by all board members. Don Toth asked those people who had been on the Security Committee are welcome to join the Amenities Committee.
Don Toth asked for a motion to accept all officer reports. George Weyrauch made the motion to accept all the officer reports; it was seconded by Jack Nelson and passed by the Board.
Don Toth asked for committee reports:
Property rents committee: The HOA was invited by HTA to review and make change recommendations to the Prospectus, Rules and Regulations and the Rental Agreement. Bill Evans, Garland Wampler, Jack Nelson, George Wayrauch, Nancy Gallagher and Richard Whatley formed a subcommittee and reviewed the listed documents. Recommendations were made and submitted to our lawyer for his review. This list of changes will be taken to mediation.
Suggestions and Comments committee: Information was submitted as part of Jim Child Vice President report.
Amenities committee: Jim Child reported the condition of Tanglewood amenities is slipping and the Amenities Committee will establish standards that will be presented to park management.
Resales and rentals committee: No report was given.
Acquisitions committee: Jim Child reported the park is not for sale. To be prepared if the park ever came up for sale, the Acquisitions committee will contact FMO requesting they put on their acquisitions seminar for the our HOA Acquisitions Committee and the Board of Directors.
Security committee: Information was submitted as part of Jack Nelson board member report.
Outside vendors committee: Jack Nelson had nothing to report.
Elections committee: Merritt Wiley had nothing to report at this time. Don announced that our first year as an HOA was coming to a close and if anyone on the board wanted to resign they could do so in writing. The current board will stay active until the end of 2013. At the end of 2013 three new members will be elected to the board.
Statutory Committee: Don Toth – the statutory committee’s duty is to arrange a meeting with the park owner to discuss any infractions of 723 including unreasonable rent increases. If no agreement can be reached at the statutory meeting, then the next step is to arrange for a joint mediation meeting. A statutory meeting was held with HTA about rent increases and no agreement was reached. 68% of rent notice residents of Tanglewood have signed the Statement of Dispute document allowing the HOA to go to mediation over the rent dispute. All necessary paperwork has been submitted to our Attorney and he has filed it with HTA and Florida DBPR for mediation. The DBPR has acknowledged receipt of the information and is scheduling a mediation meeting within the next 3 months.
Committee report acceptance: Don Toth asked for a motion to accept all committee reports. Jim Child made a motion to accept all committee reports; Garland Wampler seconded the motion and passed by all board members. Unfinished business: Bob Cartwright asked for board approval to renew our retainer with Lee J. Colling Associates. The cost is $400.00. Jack Nelson made a motion to renew our retainer with Lee J. Colling Associates; it was seconded by George Weyrauch and passed by all board members.
Old business: All old business was covered with board member reports.
New business: Don Toth recommended that no further action be taken with regards to Directors and Officers Liability insurance until after the January 2013 BOD meeting. Don Toth asked for a motion to table this issue until after the January 2013 BOD meeting. Jack Nelson made a motion that the Directors and Officers liability insurance be tabled until after the January 2013 BOD meeting, Bill Evans seconded the motion and passed by all board members.
Don Toth asked for comments and discussion from non-director members of the association.
Don Toth asked for a motion to close the meeting at 11:20 A.M. Jack Nelson made a motion to close the meeting; it was seconded by Merritt Wiley and passed by Board.
Merritt Wiley – as its Secretary