03 – Minutes March 27, 2013

Tanglewood Homeowner Association of Sebring, Inc.
Sebring, FL 33872

Board of Directors Meeting Minutes for March 27, 2013

Meeting was called to order by Don Toth at 10:00 A.M. in the Tanglewood rec hall bingo area. Don Toth led the Pledge of Allegiances to the flag.
Estimated number of residents in attendance was 378.
To reaffirm the HOA purpose, Don Toth read the HOA’s “Mission Statement.” In addition, all residents are welcome to the meeting whether they are paid or unpaid members of the HOA. Don introduced Bill Williams from the FMO and that Bill will speak at the close of our formal BOD meeting.
Roll call was taken by Merritt Wiley.
Present: Don Toth, Merritt Wiley, Garland Wampler, Bob Cartwright, Jack Nelson, Jim Child and Bill Evans, George Weyrauch and Nancy Gallagher. Don announced we have a quorum.
Board members acknowledged receipt of the secretary’s minutes from the February 20, 2013 board meeting. Bob Cartwright requested “safety box” be changed to “safety deposit box”. So noted and the minutes will be changed by the secretary. Don Toth asked for a motion to accept the February 20, 2013 HOA meeting minutes. Garland Wampler made a motion to accept the minutes; it was seconded by Jack Nelson and passed by all Board members.
President’s report: Don Toth gave the President’s report. Don announced there is no law suit with HTA. A meeting was held with Robert Lethbridge, Don Toth, Jim Child and Jack Nelson on Tuesday March 26, 2013 to discuss all the issues listed on the submitted Comments and Suggestions forms. HTA has purchased twelve homes from a bank and it was confirmed by Robert Lethbridge that these homes will not be leased. Robert Lethbridge will set up a meeting with the Pickle Ball committee and the involved residents over the noise problems. The security gates and the new security card access system will be updated this year. The camera systems will probably be installed in 2014. The trees in the bash area will be trimmed this year along with the lawn replanted where required. Robert Lethbridge asked those home owners who leave for the summer, please have someone maintain and weed their yards. The park manager has setup a cooperative with neighborhood watch group. It was noted by Don Toth that the Home Owners Association is not involved with neighborhood watch that it is a separate entity. Melvin Ridley gave an over view as to what the neighborhood watch would be doing. Melvin asked those who would be leaving the park this summer, do not leave anything outside your home that can be blown away such as plants, anything hanging on the outside of your home and tables and chairs inside or outside a screen room. Don Toth introduced Bill Williams from the FMO and Bill would be speaking at the close of our board meeting.
Vice President’s report: Jim Child had nothing to report.
Secretary’s report: Merritt Wiley had nothing to report.
Treasurer’s report: Bob Cartwright gave the treasurer’s report. Beginning balance for February 1, 2013 was $13,416.04. Deposits made were $940.00 with total expenses of $629.92. Ending balance as of February 28, 2013 is $13,726.12. Bob also reported, as of March 27, 2013 there are 577 paid members including 176 new members. Merritt Wiley made a motion to accept the Treasurer’s report, seconded by Bill Evans and passed by the Board.
Board Member reports:
No other reports were given by the Board members.
Don Toth asked for a motion to accept all officer reports. Merritt Wiley made the motion to accept all officer reports; it was seconded by Bill Evans and passed by the Board.
Don Toth asked for committee reports:
Property rents committee: Garland Wampler reported HTA did not have the same interest in resolving the rent issue as the HOA and thus would not be able to come to an agreement. Don Toth added, the results of our mediation meeting over rent increases have been posted on our web site and on the bulletin board in the bingo area.
Suggestions and Comments committee: Jim Child reported the following: Still having problems with speeding thru out the park. Asked residents to get their car license or HTA sticker number and report them to the office. Will see if we can borrow the speed monitoring device from the sheriff’s department and place it on the main road to the back gate. Tennis courts will be resurfaced but no time was given as to when it will be completed.
Report residents that have extra people living in their home.
Having a rodent problem at the south end of the park. Bait stations have been put in place. The new pickle ball director has called for a meeting with the park manager and residents who are affected by the noise.
Outside vendors (grass cutters) have asked to start at 7:30 am rather than 8:00.
Could not find any indication that any repairs have been made to the park roads and drains.
Nothing has been done for better access to the dog run area for handicap dog owners.
Wiring for the two street lights that do not work will be repaired.
The tree stump in the pool area has not been removed. A handicap lift chair will be installed at the pool.
Mel Ridley reported, the Neighborhood Watch group had contacted the sheriff’s department about borrowing a speed monitoring device but was told they do not have one. His group will meet with park management about the speeding problem.
Jack Nelson requested that if you are walking at night, wear light or white clothing for better visibility and use a red flashing device to increase your visibility rather than a flash light that is pointed at the ground.
Resales and rentals committee: Chairperson Reggie Maxon has resigned due to a conflict of interest by being employed by Four Stars Homes. A new chairperson will be elected to chair this committee.
Acquisitions committee: a person with a financial background has joined this committee.
Amenities committee: Jim Child had nothing to report.
Outside vendors committee: Jack Nelson had nothing to report at this time.
Elections committee: Merritt Wiley had nothing to report at this time but asked residents to consider running for a position on the board. The elections will be held next year. Statutory Committee: Don Toth – the first duty of this committee is to arrange and meet with the park owner to contest unreasonable rent increases. If no agreement is reached, then participate in a second joint mediation meeting. Two statutory meetings have been held and no compromise has been accomplished. Don Toth stressed “We are not presently involved in any lawsuit” but investigating the legalities of other issues. We are prepared to do whatever is necessary to accomplish the desires of the residents of Tanglewood. The Statutory committees report is posted on our web site and on the HOA bulletin board in the bingo area.
Special report from Don Toth: Meeting with Robert Lethbridge, Jack Nelson, Don Toth and Jim Child on March 26, 2013: HTA purchased twelve bank owned properties and are preparing them for sale and will consider lease / purchase options.
Park manager will set up a meeting to discuss the pickle ball noise situation with the pickle ball committee and affected residents.
The security gates will be up dated this year with a card access.
The park manager has met with and is setting up co-operative patrols by the Neighborhood Watch group.
Committee report acceptance: Don Toth asked for a motion to accept all committee reports. George Weyrauch made a motion to accept all committee reports; Jack Nelson seconded the motion and passed by all Board members.
Unfinished business: Merritt Wiley reported on the insurance quotes obtained by Judith Eckstein. For a one million dollar D & O insurance policy the cost is $2,698.63 per year and for one million dollar liability insurance policy the cost is $1,381.26 per year. Total cost for insurance for the Board of Directors is $4,079.89. Judith Eckstein gave a quick over view of the insurance quotes she had received. One quote was from Travelers for liability and one quote was from Southern Owners for D & O with both companies being “A” rated. Don Toth requested that Judith obtain written contracts for the two quotes and the board will have a special meeting to discuss and vote on purchasing the insurances.
New business: There was no new business.
George Weyrauch introduced Bill Williams Director-At-Large for The Federation of Manufactured Home Owners, Inc. better known as the FMO. Bill Williams discussed that FMO has been working very hard with the state legislators with changing the law that Citizens Insurance operates under that only insures the factory built mobile home and no other attached or unattached structures. He asked for our support with this issue. He also discussed other bills and issues the FMO is working on and asked for our support and contact our state legislators.
Don Toth asked for comments and discussion from non-director members of the association.
Don Toth asked for a motion to close the meeting at 11:35 A.M. George Weyrauch made a motion to close the meeting; it was seconded by Garland Wampler and passed by all Board members.
Merritt Wiley – as its Secretary