Tanglewood Homeowner Association of Sebring, Inc.
Sebring, FL 33872
Board of Directors Meeting Minutes for February 19, 2014
The Board of Directors meeting was called to order by Don Toth at 10:00 A.M. in the Tanglewood rec hall bingo area. Don Toth led the Pledge of Allegiances to the flag.
Estimated number of residents in attendance was 261.
To reaffirm the HOA purpose, Don Toth read the HOA’s “Mission Statement.” In addition, all residents are welcome to the meeting whether they are paid or unpaid members of the HOA.
Roll call was taken by Merritt Wiley. Present: Don Toth, Jack Nelson, George Weyrauch, Bob Cartwright, Charlie Coupe, Nancy Gallagher and Merritt Wiley. Jerry Callen was excused from the meeting. Don announced we have a quorum.
Don Toth asked for a motion to accept the January 15, 2014 HOA Board meeting minutes. George Weyrauch made a motion to accept the minutes; it was seconded by Bob Cartwright and passed by all Board members.
President’s report: Don Toth announced we have arranged for all HOA committees to be administered by a BOD member. The following memo was sent to each of the Board members: “As discussed and initiated at our January HOA meeting and part of our minutes, all committees are to be administered by a HOA board of director’s member. They will be responsible to the entire BOD for findings, recommendations and actions requested to Home Town America. All additions or resignations of committee members shall be by the committee BOD administrator”. Members from the BOD has met with the Park Manager every month and will continue to do so to address the concerns and get answers to these items of major concerns of the community. The agenda for this monthly meeting is formulated and administered by George Weyrauch.
Vice President’s report: Jack Nelson had nothing to report.
Secretary’s report: Merritt Wiley had nothing to report. He asked all persons involved with cancer drive to rise so they could be recognized. This year the cancer drive raised $65,000.00 plus dollars.
Treasurer’s report: Bob Cartwright gave the treasurer’s report for the month of January. Beginning balance for January 1, 2014 was $11,007.04. Deposits made were $1,050.00 with total expenses of $577.98. Ending balance as of January 31, 2014 was $11,479.06. George Weyrauch made a motion to accept the Treasurer’s report, seconded by Jack Nelson and passed by all Board members.
Other Board Member reports: No other reports were given by Board members.
Don Toth asked for a motion to accept all officer reports. Bob Cartwright made the motion to accept all officer reports; it was seconded by George Weyrauch and passed by all Board members.
Don Toth asked for committee reports:
Property rents committee: All board members. There was nothing to report at this time.
Amenities committee: Charlie Coupe reported the amenity committee is proactive not reactive. Current monitored areas: Community Center, swimming pool area, shuffleboard court, activity center, petanque court, pickle ball courts, tennis courts, bash and fire ring area, putting greens, horse shoe pits, wood and craft shop, RV areal and RV storage. Common grounds of ponds, nature trails, parkway areas, gate areas, golf cart paths, area connecting paths, pond berms, perimeter fenced area, roads and grates, curbing and culverts and dog run area. We need volunteers from all communities to help with the monitoring and reporting process. If interested please contact Charlie Coupe.
Communications committee: Charlie Coupe reported in the January notice we delivered to 300 non-email homes, we asked how they wanted to be communicated with. The choices were email, home delivery or mail. There were about 30 that provided their email addresses, 150 wanted home delivery and 25 for direct mail. The remainder did not respond and will be put in the home delivery group.
Resales and rentals committee: Jerry Callen was not present at the meeting. Nothing was reported
Acquisitions committee: Nothing to report at this time.
Suggestions and Comments committee: Jim Child reported the committee met last week to log in and discuss the newly received issues. The revised list was discussed with the park manager. We want to thank you for using the provided form to express the issues that are important to you. We believe the use of this system is effective and working. We have received answers for each concern and have attempted to contact each individual with the results. Your names and addresses are kept confidential and only used for the purpose to contact you for clarification and results. When using the forms please print or write as clearly as possible. Progress on submitted concerns is posted on the HOA bulletin board in the back of the bingo area for your review. Don Toth urged the Suggestions and Comments committee to work with the Amenities committee due to some duplication of complaints.
Safety committee: Jack Nelson thanked those people who are walking at night for wearing light clothing and using flash lights. Warned people to make themselves visible at all times and not walk three wide.
Outside vendors committee: The committee has not completed the outside vendors question sheet. When completed, this list will be available to all residents.
Elections committee: Merritt Wiley had nothing to report. Don Toth noted, we will be having elections February 2015.
Statutory Committee: Don Toth had nothing to report.
Committee report acceptance: Jack Nelson made a motion to accept the committee reports, seconded by George Weyrauch and passed by all Board members.
Item number 1 – Don Toth reported Joe Iacuzzi, verbally and by certified mail asked for interpretation of our actions regarding various items for running the Tanglewood HOA illegally. This was taken very seriously. These questions were directed to me personally not to the BOD. I found answers to these questions in our public records. Being the nature of the complaint, it was referred to our Attorney, Lee J. Colling. His answer is; “that any question that is related to public records is the responsibility of the person questioning to seek this out”. Therefore our answer to Mr. Iacuzzi, if you need direction to this information, to approach our Director Nancy Gallagher after the adjournment she will direct you to our website for your requested information.
Item number 2 – Mr. Iacuzzi, a member of the Tanglewood HOA, verbally volunteered to serve on the BOD at the January 15, 2014 Tanglewood HOA monthly board meeting. In our By-Laws dated February 25, 2012 with the State of Florida under Article VI, Sec. 1, we can operate with not less than three nor more than eleven board members. Do we need to increase the BOD membership over the 8 members we are now operating with? I need to open this for discussion and need a motion at this time. Jack Nelson responded, I would like to entertain a motion covered under Tanglewood HOA of Sebring, Articles of Incorporation Article VI Directors filed with the State of Florida February 20, 2012 that states, “The powers of this corporation shall be exercised, its properties controlled and its affairs conducted by a Board of Directors, consisting of not less than three persons. The number of initial directors of the corporation shall be Ten; provided however, that such number may be changed by a By-Law duly adopted”. And Tanglewood Homeowners Association of Sebring, Inc. By-Laws Article VI; Section 1 dated February 25, 2012 that states, “The business and affairs of the Association shall be managed and governed by a board of directors composed of not less than three nor more than eleven directors, none of whom need to be a resident of the State of Florida, but all of whom must be in good standing. The initial Board of Directors shall be composed of ten members”. Jack Nelson continued, over this period of time we have had three members leave the board and have had two members join the board and see no reason to add another member to the board at this time. We currently have a board of eight members that cover our needs. Adding another board member can be addressed at our election for board members in February 2015. Jack Nelson made a motion that we should not add an additional board member to the Tanglewood HOA Board of Directors at this time. Charlie Coupe seconded the motion. Don asked for any discussion. There was none. Don Toth asked for a vote that the board remain at its current eight members. All board members present voted yes. The motion passed.
New business: Bob Cartwright asked the BOD permission to have the Treasurers books be audited. All the BOD members agreed and asked he find someone in the park to do the audit. Bob Cartwright agreed and will contact Jeff Donde who is qualified to do the audit. Jeff Donde has a B.A. in accounting.
Don Toth received a petition from the Outback non-member committee requesting a special meeting with the BOD. The petition was read. Don Toth asked for a motion to have the BOD meet with this committee. Jack Nelson made the motion to meet with the Outback non-member committee; it was seconded by Charlie Coupe and passed by all Board members. Don Toth requested the secretary to secure a date and time for the use of the bingo area in the rec hall for this meeting from Janet Ortberg. When the date and time have been secured, to post on our bulletin board in the back of the bingo area in the rec hall and have the Communications committee communicate this information to all available Tanglewood residents.
Old business: There was no old business.
Don Toth asked for a motion to close the meeting at 10:45 A.M. Jack Nelson made a motion to close the meeting; it was seconded by Bob Cartwright and passed by all Board members.
Don Toth asked for comments and discussion from non-director members of the association.
Merritt Wiley – as its Secretary