Tanglewood Homeowner Association of Sebring, Inc.
Sebring, FL 33872
Board of Directors Meeting Minutes for March 26, 2014
The Board of Directors meeting was called to order by Don Toth at 10:00 A.M. in the Tanglewood rec hall bingo area. Don Toth led the Pledge of Allegiances to the flag.
Estimated number of residents in attendance was 171.
To reaffirm the HOA purpose, Don Toth read the HOA’s “Mission Statement.” In addition, all residents are welcome to the meeting whether they are paid or unpaid members of the HOA.
Roll call was taken by Merritt Wiley. Present: Don Toth, Jack Nelson, Bob Cartwright, Charlie Coupe, Nancy Gallagher and Merritt Wiley. George Weyrauch and Jerry Callen were excused from the meeting. Don announced we have a quorum.
Don Toth asked for a motion to accept the minutes from the February 19, 2014 HOA Board meeting and the March 6, 2014 Special BOD meeting with the Outback. Charlie Coupe made a motion to accept the minutes; it was seconded by Bob Cartwright and passed by all Board members.
President’s report: Don Toth announced we have signed an agreement with Attorney Brandon S. Craig of Ables & Craig PA located at 551 Commerce Ave. Sebring, FL. for his firm to represent Tanglewood Homeowners Association in selected legal matters. We had a special BOD meeting in regards to the leases in the Outback community. From this meeting a letter was generated and sent to HTA Corporate Office requesting a meeting to discuss the leases situation in the Outback. At this time we are waiting a reply from HTA. After the adjournment of today’s HOA meeting, we will read the content of that letter for all that may be interested.
Vice President’s report: Jack Nelson had nothing to report.
Secretary’s report: Merritt Wiley had nothing to report.
Treasurer’s report: Bob Cartwright gave the treasurer’s report for the month of February. Beginning balance for February 1, 2014 was $11,479.06. Deposits made were $1,865.00 with total expenses of $150.58. Ending balance as of February 28, 2014 was $13,193.48. He continued with reporting the percentage of 2014 dues paid by each community; Whistle Stop 56%, Tanglewood Circle 50%, Bayside 45%, Dream Catcher 43%, Big Sky 40%, Wildflower 37%, Outback 34% and Carefree 28%.
Nancy Gallagher made a motion to accept the Treasurer’s report, seconded by Charlie Coupe and passed by all Board members.
Other Board Member reports: No other reports were given by Board members.
Don Toth asked for a motion to accept all officer reports. Jack Nelson made the motion to accept all officer reports; it was seconded by Nancy Gallagher and passed by all Board members.
Don Toth asked for committee reports:
Property rents committee: There was nothing to report at this time.
Amenities committee: Charlie Coupe reported the amenities committee has identified the following categories; appearance, maintenance, health, safety and pest. These categories are monitored every month threw out the park. At their February meeting, using the five established categories along with written documentation and photos, a baseline of the parks condition was established. This information was passed on to the park manager on March 7. At the end of March, the issue areas will be revisited to see if they have been corrected. The amenities committee has identified ten issues that will be corrected by the park.
Resales and rentals committee: Jerry Callen was not present at the meeting. Nothing was reported.
Acquisitions committee: Don Toth reported we have met with Marty Pozgay President of Florida Community Service Group and have since received a “Current Park Value Worksheet”. Marty Pozgay has suggested we submit an offer to HTA so that if the property ever comes up for sale we will be prepared. Jack Nelson made a motion to have Florida Community Service Group prepare the documentation to submit an offer to HTA; Nancy Gallagher seconded the motion and passed by all board members.
Suggestions and Comments committee: Janet Peterson requested when filling out the Suggestions and Comments forms please print or write clearly. During the last month they have received and logged in eleven forms. Their last committee meeting for this winter season will be April 1. Information from this meeting will be presented to the park manager during their April 9 meeting. During the summer season, the committee will continue to pick up forms, record them and discuss the various issues with the park manager. The committee has established an eleven item procedure to maintain cohesiveness. This will be posted on the HOA bulletin board. From the forms that are submitted, the Comments and Suggestions committee will share the ones that apply to the Amenities Committee. Jim Child reported the committee met last week to log in and discuss the newly received forms. The revised list was discussed with the park manager. Concern was shown about some issues the park had not responded to.
Safety committee: Jack Nelson reported someone has been dumping yard waste along the path to Heartland Bank. We pay for yard waste pickup. Us the service you’re paying for. There is concern the front gate is being left open for special occasion longer than necessary. Jack will discuss this issue with the park manager.
Outside vendors committee: No report was given.
Elections committee: Merritt Wiley had nothing to report.
Statutory Committee: Don Toth had nothing to report.
Communications committee: Charlie Coupe; the boiling water issue was discussed and in conclusion it is Sun – N Lakes responsibility to contact all residents not park management. He will communicate with Sun – N Lakes as to what can be done in the future.
Committee report acceptance: Merritt Wiley made a motion to accept the committee reports, seconded by Charlie Coupe and passed by all Board members.
Unfinished business: Bob Cartwright reported he has received a notice from Heartland National Bank that they will be discontinuing our internet banking capabilities because of lack of use. Bob Cartwright agreed this is ok as he does not use this service from Heartland because all our banking has to have a paper trail. All board members agreed to have Heartland Banking take away our capabilities to use the internet for banking. We have received notice from Grand Prix Services to renew our Director and Officers insurance. The cost for renewal is $2,456.21 which is $242.11 less than last year. Merritt Wiley made a motion to dispense with $2,456.21 for renewal of our Directors and Officers liability insurance policy; it was seconded by Jack Nelson and passed by all board members. Don Toth added the audit of our books by Jeff Donte will be completed by May 1, 2014.
New business: There was no new business
Old business: There was no old business.
Don Toth asked for a motion to close the meeting at 10:50 A.M. Jack Nelson made a motion to close the meeting; it was seconded by Bob Cartwright and passed by all Board members.
Don Toth asked for comments and discussion from non-director members of the association.
Merritt Wiley – as its Secretary