08 November 18, 2015



Date: November 18, 2015

The monthly meeting of the Board of Directors was called to order by Don Toth at 7:00 P.M. in the Tanglewood rec hall, bingo area. Estimated number of residents in attendance was 174. Don Toth led the Pledge of Allegiance to the flag and reminded the assembly that all residents are welcome to the meeting. Roll call was taken by Nancy Gallagher. Present: Don Toth, Merritt Wiley, Jack Nelson, Bob Cartwright, Charlie Coupe, Janet Peterson, Judith Eckstein and Nancy Gallagher. Don announced the presence of a quorum.
Don Toth asked for a motion to accept the minutes from the October 21, 2015 HOA Board meeting. Jack Nelson made a motion to accept the minutes as written which was seconded by Merritt Wiley and passed by all Board members.
President’s report: Don Toth
Don reported that we are gathering information regarding the recent rental increase letter everyone received. We have drafted a letter to Hometown America requesting a Statutory Meeting pursuant to Chapter 723.037 of the Florida Statutes, and we have also been in touch with our attorney.
The increase letters sent to 13 Outback residents had the wrong amount for 2016: (3.9% instead of 2.9%.) Tammy sent letters immediately correcting the increase.
Secretary’s report: Nancy Gallagher had nothing to report.
Treasurer’s report: Bob Cartwright reported that the beginning balance at October 1 was $15,355.80, an ending balance at November 1 of 15,355.80 with no income or expenses.
There were no other Officer reports, and a motion to accept all reports was passed by all Board Members.
Don Toth asked for committee reports:
Acquisition: No report.
Amenities: Charlie Coupe reported the Amenities Committee is continuing to monitor the amenities thru out the park. Monthly meetings are being held with the park manager to discuss what has been accomplished and what new items have been added to the list that requires attention. His report was recited to the membership which included items that have been completed, items under contract, capital expenses that have been approved and pending capital expenses. This report is posted on the HOA bulletin board and the Association’s web site.
The summer volunteer monitors, Kathy Keller, Debbie Stewart and Kelly Case, have done a great job keeping the process up to date in the absence of the regular team. No smoking zones have been created around the swimming pool and in areas outside the clubhouse. Pickle ball courts have been resurfaced and security cameras installed at both gates. Storm drain inspections are being scheduled throughout the park and items submitted for the 2016 budget include Bayside entrance repaving, RV storage upgrade and a Pickle ball 4 court expansion.
Communications: Charlie Coupe reminded residents that when they get an e-mail from Tammy Martin, the park manager, it has been cleared by the HOA board to be sent via the HOA resident e-mail data base. This allows Tammy to get important messages out immediately especially those related to health and safety issues. Please be certain to notify us of any change to your e-mail address.
Comments and Suggestions: Janet Peterson presented the report updating the status of Items in progress. Janet reminded members that the preprinted form must be fully completed. All personal information, including names, addresses and phone numbers, is kept confidential, but this information is essential so that committee members can contact the resident in pursuit of solving the problem. Without proper contact information, the comment/suggestion cannot be processed.
Re- sales and Rentals committee: Judith Eckstein reported on home sales. By the end of May, 2015, 51 homes were sold year-to-date. The average list price was $47,099, and average sale price $38,462. At the end of September, the year-to-date number of homes sold was 76, and the average list price was $54,950 and the average sale price $36,603.
Safety committee: Jack Nelson reminded Cyclists to continue to ride in single file and ride with traffic. However, riding and walking the dog is dangerous. Walkers should go against the traffic.
Residents have asked about Wi-Fi in the park. It is very expensive, requires lots of bandwidth, and is not the most secure network available.
Statutory Committee: Don Toth, reported on the meeting with Hometown America regarding the Fire Tax and Ad Valorem tax pass through. The figures used to determine the amount passed on to residents have been corrected, including the Fire Tax charged last year.
Don asked for a motion to accept all committee reports which was made by Jack Nelson, seconded by Bob Cartwright and passed by all Board members.
Two new board members have been added. Bruce Eberly was introduced this month, and Jay Etherton will be introduced at the December meeting. Both gentlemen will stand for election at the February Annual Meeting.
Don Toth asked for a motion to adjourn the meeting at 8:00 P.M. Jack Nelson made a motion to adjourn the meeting; it was seconded by Merritt Wiley and passed by all Board members.
Don Toth asked for comments and discussion from non-director members of the association present at the meeting.
Respectfully submitted
Nancy Gallagher, Secretary