10 October 19, 2016

Date: October 19, 2016

The monthly meeting of the Board of Directors was called to order by Don Toth at 7:00 P.M. in the Tanglewood rec hall, bingo area. Estimated number of residents in attendance was unknown, but the crowd was small. Don Toth led the Pledge of Allegiance to the flag. To reaffirm the HOA purpose, Don Toth read the HOA’s “Mission Statement”, and reminded the assembly that all residents are welcome to the meeting. . Present: Don Toth, Jack Nelson, Bob Cartwright, Charlie Coupe, Judith Eckstein, Jay Etherton & Janet Peterson
Don announced the presence of a quorum. Last meeting notes from April 2016 meeting was accepted.
President’s report:
Don Toth: Nancy Gallagher will be moving. We have three openings on the board.
We will change the format of our meeting, after business is discussed, members wishing to address the board will need to come forward and speak in the microphone.
We had a meeting with management on September 27th to discuss items that were scheduled for major changes during the summer. Three major items of concern were: roadways, gates, new pickle ball court/bash area. Bash area project was delayed due to weather, now underway, along with landscaping. The gates have been ongoing, seem to be working, some glitches are being addressed. The gate code will be changed in January. Roadways have not been scheduled, presently no definitive answers. A roadway engineer was invited by HOA. After observations, a letter was written to HTA strongly suggesting they own up to the fiduciary responsibility for roadway repair & maintenance. We are waiting for a reply. Rent increase went up to 2.9 percent.
Vice President’s report: Explained the inverted crown road structure, and how seams separate with age. When this particular structure is used, roads need to be sealed every three years; our roads have never been sealed. The speed bump has been a concern to some, however, since it has been put into place the gate has not been knocked down.
Secretary’s report: No report. Nancy will be moving.
Treasurer’s report: Bob Cartwright : Balance: $14,059.53
Other Board Member reports:
No other Board Member reports were given.
Don Toth asked for a motion to accept all officer reports. A motion to accept all officer reports was made by Jack, seconded by Judith and passed by all Board members.
Don Toth asked for committee reports:
Acquisition: Don Toth: No report
Amenities: Charlie Coupe reported the Amenities Committee is continuing to monitor the amenities thru out the park. Monthly meetings are being held with the park manager to discuss what has been accomplished and what new items have been added to the list that requires attention. This report is posted on the HOA bulletin board.
Completed: new AC thermostat in club house, purchased 2 new utility carts, storm drain repairs, installation of new speed signs, well and irrigation for Outback bash area, new pool furniture, 2 pool heaters, new street & entrance signs, barrier arm gates for both entrances, new AC thermostats for clubhouse, storm drain repairs, new conference table/chairs for business office & emergency water leak RH home section.
Projects & Bids: landscape in bash, Outback comfort station remodel, well/irrigation for outback, pool coping boarder
Projects started: new pool furniture, pool heaters
Projects in process: Rv storage site paving – deciding what to do, drainage & pothole repairs, replace concrete pads in the Outback, sidewalk repairs throughout community,
In Bid: Landscape clubhouse & bash area – tabled until 2017, road resurface/overlay – balance of Bayside – tables until 2917
Under Contract: Acoustiblok curtains for pickleball courts, rekey clubhouse, electronic reader board starting 10/19, Paint clubhouse – complete by end of month, pool coping boarder – to be completed by 10/22, Outback RV comfort station remodel (interior complete), exterior after clubhouse/activities are complete.
Communications: Charlie Coupe: amenities mailed to 98% of community & posted, to update contace Charlie or Bob
Comments and Suggestions: Janet reviewed all comments received, and manager’s response. Judith reported on details. Data reports are posted in back HOA area
Nominations and Elections committee: Merritt & Nancy: No report
Property rents: Merritt & Nancy : no report
Re- sales and Rentals committee: Judith Eckstein:
Four Star sales: 18 homes were sold with a range of – low was $17,000 and high was $88,000 (ave $40,000)
Safety committee: Jack Nelson : Hurricanes can turn fast, it is important to take precautions.
Statutory Committee: Don Toth had nothing to report. No need for committee at this time.
HOA Goodwill Ambassador: Jay: Will try to strengthen HOA with an effort to increase membership, everyone needs to encourage others. Vests were presented to paid members. As we increase membership, we become a stronger voice. HOA settles problems with management.
Don asked for a motion to accept the committee reports which was made by Jack, seconded by Judith and passed by all Board members.
Jack – roadways follow up
Billie will have comments/suggestions forms & print as needed.
No unfinished business
No old business
Don Toth asked for a motion to adjourn the meeting at 7:23 P.M. Judith made motion to adjourn, it was seconded by Bob and passed by all Board members.
Don Toth asked for comments and discussion from non-director members of the association present at the meeting.

Respectfully submitted
Janet Peterson, Recording Secretary