04 March 20, 2019

March 20, 2019

The Board of Directors meeting was called to order by President, Charlie Coupe, at 7:00 P.M. in the Tanglewood Club House/bingo area. The meeting opened with the Pledge of Allegiance to the flag. Estimated number of residents in attendance was 245. To reaffirm the HOA purpose, Charlie Coupe read the HOA’s “Mission Statement.” In addition, all residents are welcome to the meeting whether they are paid or unpaid members of the HOA.

Roll call was taken by the secretary Donna Scorse. Those in attendance: Charlie Coupe, Don Toth, Jack Nelson, Bob Cartwright, Donna Scores, Tom Guinther, Janet Peterson, Jim Inch and Bob Sisson. Charlie announced we have a quorum. Judith Eckstein and Merritt Wiley had excused absents.

Charlie Coupe asked for a motion to approve the February 20, 2019 HOA Board meeting minutes. Jim Inch made a motion to approve the minutes; it was seconded by Janet Peterson and passed by all Board members.


 President’s report: Charlie Coupe
Charlie gave a brief history of how he started an email group called “Voices of Tanglewood”. When Charlie joined the HOA in 2012, the “Voices of Tanglewood” became part of the HOA’s email system. He went on to list the wrong doings and disparity of HTA to the residents. In closing he asked for the continuing support of the residents in the days and weeks ahead.

 Executive Vice President’s report: Jack Nelson
Read a comparison he made of comparable parks with the number of listings and selling prices. Included parks were Lakes at Leesburg, Highland at Scotland, Del Tura, Palm Valley and Tanglewood.

Vice President’s report:  Don Toth reported on what has been accomplished by the HOA from the day it was started in 2011.

Treasurer’s report: Bob Cartwright:
Balance as of February 1, 2019                      $27,177.09
Total expenses                                                  $1,429.12
Total deposits                                                    $1,230.33
Ending balance as of February 28, 2019        $26,978.30

Recap for February:
    611 paid dues
    $6,260 in additional donations
To date:
628 paid dues
Additional donations = $6495
We have collected in dues  = $12,560
Grand Total collected to date = $19,055
Percentage of members paid to date = 4%
Legal fees for lawsuit since October 5, 2017 to date = $13,056.50

We have had:

  • (2) $1000 donations from residents in the Outback & Dream Catcher
  • (1) $250 donation from resident in Wildflower
  • (2) $200 donations from residents in Dream Catcher
  • (24) $100 donations from residents in all neighborhoods
  • (3) $50 donations from residents in Outback, Whistle Stop, Big Sky
  • Several other donations from $5 to $40

Paid members
2013 = 585
2014 = 462
2015 = 397
2016 = 343
2017 = 498
2018 = 680

Secretary’s report:  Donna Scores
The HOA membership drive is continuing during the Monday morning coffee. The phone directory has been delivered and if you did not receive a copy, please see Donna after the HOA meeting. Safety vest are for sale and can be purchased after the meeting for $10.00.

Charlie asked for a motion to accept all officer reports. Jack Nelson made the motion to accept all officer reports; it was seconded by Bob Cartwright and passed by all board members.

Charlie Coupe asked for committee reports:

Road report: Jim Inch
Research continuous on the condition of the roads. It appears when the contractor installed the storm drain pipes and catch basins, gaskets may not have been installed in the joints of the pipes and where the pipes enter the catch basins. This allows water to run between each of the pipe joints and at the catch basins, which is washing away the supporting sand and may be causing the depressions in the roadway. No other reason is evident at this time. We are continuing our research and will have more information at our next HOA meeting.

Legal committee: Tom Guinther
As of Monday, our lawyer has not received a response from HTA for our latest request. Our budget was discussed with the lawyers and it appears we will meet our needs with current budget. The unknown is how much additional funds will be required with the addition of the road conditions to the law suit. We may have to use a fund raising project for additional income.

Bylaws committee: Tom Guinther
Bylaws committee has met three times. They are committed to determine which Bylaws need to be changed for greater clarity and transparency so issues that have been a problem over the last two months will not happen again.

Safety and Security: Jack Nelson
Jack Nelson had nothing to report.

Telephone directory, records and website: Merritt Wiley
Merritt Wiley had an excused absence.

Re-sales and rentals committee: Judith Eckstein
Judith Eckstein had an excused absence.

Membership: Donna Scorse
Donna Scorse had nothing to report.

Comments and Suggestions committee:  Janet Peterson / Judith Eckstein
Do not park bicycles in handy cap parking zones at the Activity building. Table in the fitness room has been repaired. HTA reported the fitness room and equipment will be updated as they see necessary. Children visiting Tanglewood must be under adult supervision at all times. If you would like to volunteer to work on the Comments and Suggestions Committee, please see Janet Peterson.

 Fund raising committee: Janet Peterson
Janet Peterson volunteered to chair the fund raising committee. With the help of Deb Gitro and Christien Holmes, they will be planning a fund raiser that will be held from 4:00 till 7:00 on March 31 in the club house. All volunteers are welcome.

Amenity projects and communications: Charlie Coupe
There are no new projects that effect residents as per Tammy Martin HTA park Manager

No old business.

No new business.

Charlie Coupe thanked Tom Guinther for the “Seniors versus Crime” information contained in the email sent to all residents.

 Charlie Coupe asked for a motion to close the meeting at 8:15 P.M. Jack Nelson made a motion to close the meeting; it was seconded by Don Toth and passed by all Board members.

At this time, Charlie Coupe asked for comments and discussion from non-director members of the association.

Respectively submitted,

Merritt Wiley, Acting as Secretary