Tanglewood Homeowner Association of Sebring, Inc.
Sebring, FL 33872
Board of Directors Meeting Minutes for February 20, 2013
Meeting was called to order by Don Toth at 10:00 A.M. in the Tanglewood rec hall bingo area. Don Toth led the Pledge of Allegiances to the flag.
Roll call was taken by Merritt Wiley.
Present: Don Toth, Merritt Wiley, Garland Wampler, Bob Cartwright, Jack Nelson, Jim Child and Bill Evans, George Weyrauch and Nancy Gallagher.
Estimated number of residents in attendance was 343.
To reaffirm the HOA purpose, Don Toth read the HOA’s “Mission Statement.” In addition, all residents are welcome to the meeting whether they are paid or unpaid members of the HOA.
Board members acknowledged receipt of the secretary’s minutes from the January 16, 2013 board meeting. Don Toth asked for a motion to accept the January 16, 2013 HOA meeting minutes. Bill Evans made a motion to accept the minutes; it was seconded by Bob Cartwright and passed by all Board members.
President’s report: Don Toth gave the President’s report. Nothing to report other than the Statutory Committee will be in a mediation meeting with HTA in the club house at 11:00 on Monday February 25, 2013. Two new committees have been formed. Bob Cartwright will be the chair person for the Communications Committee and George Weyrauch will be the chair person for the FMO Committee.
Vice President’s report: Jim Child gave the Vice President’s report. During our meeting with the Park manager, Jim presented a revised list of “Comments and Suggestions” to Robert but only covered the item that dealt with a safety issue. The Tennis Club had presented a “Comments and Suggestions” complaint that the tennis court resurface was worn away consequently the courts were slippery and dangerous. The park manager has requested bids to have the courts resurfaced. Jim Child asked the residents to submit a “Comments and Suggestions” form on any issue you see that is neglect on the part of park management. Garland Wampler made the motion to accept the Vice Presidents report; it was seconded by George Wayrauch and passed by the Board.
Secretary’s report: Merritt Wiley gave the secretary’s report. The next BOD meeting will be held on March 27 the fourth Wednesday of the month at 10:00 AM in the bingo area of the rec hall. We did not renew our rental of a safety box at Bank of America as their cost was $131.00 per year. A safety deposit box was rented at Highland National Bank for $35.00 per year. We are still receiving quotations for Director and Officers liability insurance and should have all quotes received and a recommendation ready for the next Board meeting in March. Read the minutes from the BOD emergency meeting on January 25, 2013. Don Toth asked for a motion to accept the January 25, 2012 emergency HOA meeting minutes. Bill Evans made a motion to accept the minutes; it was seconded by Garland Wampler and passed by all Board members. The meeting notes from the BOD February 12, 2013 meeting with the park manager were read. Don Toth asked that these notes be part of this BOD meeting minutes. Don Toth asked for a motion to accept the secretary’s report. Garland Wampler made a motion to accept the secretary’s report; it was seconded by Bob Cartwright and passed by all Board members.
Treasurer’s report: Bob Cartwright gave the treasurer’s report. Beginning balance for January 1, 2013 was $13,706.59. Deposits made were $1,840.00 and total expenses were $2,130.55. Ending balance as of January 30, 2013 is $13,416.04. Bob also reported, as of February 19, 2013 there are 552 paid members including 168 new members. Bob Cartwright asked for one or two volunteers to work on the new communications committee. Merritt Wiley made a motion to accept the Treasurer’s report, seconded by Bill Evans and passed by the Board.
Board Member reports:
Garland Wampler reported on the recalculation of lot rent comparison with information received from HTA. Jack Nelson made the motion to accept Garland Wampler’s report; it was seconded by Merritt Wiley and passed by the Board.
Bob Cartwright asked for a volunteer with a journalism background to work on the Communications Committee.
No other reports were given by the Directors.
Don Toth asked for a motion to accept all officer reports. Jack Nelson made the motion to accept all officer reports; it was seconded by Bob Cartwright and passed by the Board.
Don Toth asked for committee reports:
Resales and rentals committee: Chairperson Reggie Maxon reported he was employed by Four Star Homes as an independent contractor and not employed by HTA. Under the Four Star Homes sales staff, they have sold a lot of homes. Word has spread that there are a lot of inexpensive homes for sale in the park. This is an issue when he tries to sell a home for decent price and asked that the residents not spread the word around that there a lot of cheap homes for sale in Tanglewood.
Suggestions and Comments committee: Jim Child reported that all “Comments and Suggestions” that have been received have been recorded and the list is posted on the bulletin board. Assured the author of the submitted “Comments & Suggestion” form their name is held in confidence. Someone from the committee would call the author, reconfirm the issue, thank them and that the information would be submitted to the appropriate person.
Amenities committee: Jim Child’s report was included with his Vice Presidents report.
Outside vendors committee: Jack Nelson had nothing to report at this time .
Elections committee: Merritt Wiley had nothing to report at this time.
Statutory Committee: Don Toth – read the requirements of the Statutory Committee as listed in Florida Statutes 723. The Statutory Committee met with HTA on October 22, 2012 and November 13, 2012 because of unreasonable rent increases for 2013 with no agreement being reached. The required number of signatures for the “Statement of Dispute” has been obtained for a mediation hearing which is scheduled for February 25, 2013 at 11:00 in Tanglewood. On February 15, 2013, the entire BOD met with our Attorney at his office to discuss the up and coming mediation meeting. If no compromise is obtained at the mediation meeting, we are prepared to do whatever is necessary to accomplish the desires of the residents of Tanglewood.
Property rents committee: Nothing to report at this time.
Acquisitions committee: Nothing to report at this time.
Board member report: Jack Nelson read a letter received from Lt. Craig Marans member of the Sun-N Lakes of Sebring Fire Department. The letter stated Sun-N Lakes of Sebring may change their Fire Department and EMT service to all volunteers.
Committee report acceptance: Don Toth asked for a motion to accept all committee reports. Jim Child made a motion to accept all committee reports; Garland Wampler seconded the motion and passed by all Board members.
Unfinished business: Directors and Officers liability insurance is still a work in progress.
Old business: There was no old business.
Don Toth asked for comments and discussion from non-director members of the association.
Don Toth asked for a motion to close the meeting at 11:25 A.M. Bill Evans made a motion to close the meeting; it was seconded by Merritt Wiley and passed by all Board members.
Merritt Wiley – as its Secretary